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Special Events Application

Special Events Application


Forms

  

CITY OF LEESBURG SPECIAL EVENT APPLICATION FORM

The City of Leesburg offers permits for a variety of special events. Please read the explanation of events to identify the type of event you are interested in hosting. When filling out the special event application form you must fill in all of the blanks for the type of event you are applying for. Each section number is followed by an event type. You must fill out each section with your corresponding event type. 

 Event type explanation

Event Type A is a “Major Event”.  A Major Event per Chapter 26 of the Leesburg Code of Ordinances is defined as  a special event of one day or more in duration, with an estimated cost of over $5,000.00 in City services, staff overtime and equipment usage, which may include the sale and/or distribution of alcohol.  Any event with the sale or distribution of alcohol shall be considered a Major Event.  A “Major Event” can be described as parades, street festivals, walking/running/cycling events and/or a large assembly/gathering of the public.  Examples of this type of event include but are not limited to:  Bikefest, Mardi Gras, Fine Arts Festival and other similar events.   Major Special Event applications must be submitted 120 days prior to the Special Event.  All backup materials must be submitted 90 days prior to the Special Event.

 Event Type B is an “Intermediate Event”.  An Intermediate Event per Chapter 26 of the Leesburg Code of Ordinances is defined as a Special Event of one day or more in duration, does not include the sale or distribution of alcohol and has an estimated cost of between $1,000.00 and $5,000.00 in City services, staff overtime and equipment usage.  Intermediate Special Event applications must be submitted 90 days prior to the Special Event.  All backup materials must be submitted 45 days prior to the Special Event.

 Event Type C is a “Minor Event”.  A Minor Event per Chapter 26 of the Leesburg Code of Ordinances is defined as a Special Event of one day or less in duration, does not include the sale or distribution of alcohol and has an estimated cost of under $1,000.00 in City services, staff overtime and equipment usage.  Minor Special Event applications must be submitted 45 days prior to the Special Event.  All backup materials must be submitted 30 days prior to the Special Event. 

 OR

 Event Type C is also a “Supporting Event”.  A Supporting Event is an event or activity ancillary to and in support of a Special Event, providing service such as transportation to or from the Special Event, or similar activity not being provided by the Event Organizer, and supplied by local businesses, community groups or private individuals within or outside of a permitted Special Event Venue.