AGENDA MEMORANDUM

Meeting Date: December 8, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase of one Mack cab & chassis with a Heil front loading refuse body for the Fleet Services Division

Staff Recommendation:

Staff recommends approval of the purchase of one cab & chassis with a front loading refuse body from Nextran Truck Center of Orlando for a total amount of $199,534.00.

Analysis:

The Fleet Services Division is requesting the purchase of a 2008 Mack MRU613 cab & chassis with a Heil half-pack front loader 28 yard ejection body.  This truck will be assigned to the Solid Waste Division to replace truck #901, a 1999 Mack cab & chassis with front loader refuse body.  Truck #901 was purchased in January of 1999 and will be removed from service.

The Fleet Services division elected to purchase a 2008 model year cab & chassis.  The equipment is new and being sold as new with the full manufacturers’ warranty.  The price of a 2009 model year is $205,570.50.  Purchasing a 2008 model year provides a $6,036.50 credit for a reduced purchase price of $199,534.00.  The 2008 model year also has a shorter delivery time of 90 days compared to 180 days for the 2009 model year.

The City will use the Florida Sheriffs Association Bid/Contract No. 08-16-0908 for this purchase.  Each year the Florida Sheriffs Association prepares specifications for a multitude of vehicles and equipment.  The specifications are issued in an invitation to bid.  The Association then awards contracts to various vendors throughout the State of Florida.  The process is bid openly and competitively.  The Sheriff’s contract is available for use by municipalities and saves our City and other agencies considerable time.  Nextran is providing the $6,036.50 credit for purchasing a 2008 model year to the Sheriffs Association bid price on a 2009 model year.

Options:

1.  Approve the purchase to Nextran Truck Center for $199,534.00; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This purchase is included in the current budget.  The budgeted amount is $188,760.00.  The deficit of $10,774 will be made from anticipated savings on other purchases of equipment and vehicles.

Submission Date and Time:    12/4/2008 4:19 PM____

Department: ___Public Works__________ Prepared by:  ___Mike Thornton_______                      Attachments:         Yes____   No __X___ Advertised:   ____Not Required ___X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-5110-519.64-13__ Project No. __FLEET___________ WF No. _____WF0562592 / 010__ Budget  _____$551,510.00_________ Available ____$529,017.00_________