AGENDA MEMORANDUM

 

Meeting Date:           January 24, 2011

 

From:                          Brandy McDaniel, Budget Manager

 

Subject:                      Ordinance amending the fiscal year 2010-11 Budget for the General, Capital Projects, Gas, Water, Wastewater, and Discretionary Sales Tax Funds for the First Quarter.

 

 

Staff Recommendation:

Staff recommends adopting the attached ordinance amending the Fiscal Year 2010-11 budget for the General, Capital Projects, Gas, Water, Wastewater, and Discretionary Sales Tax Funds for the First Quarter.

 

Analysis:

As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

These budget adjustments are required due to the following changes:

 

Fund

Amount

Source

General:

 

 

US Department of Justice Grant (PD)

$ 22,086

Federal Grant

Community Service Activities (Walmart) (FD)

500

Donation

Explorers Program (Rotary) (FD)

500

Donation

Explorers Program (Bob Evans) (FD)

480

Donation

JT MOC Fuel Site Repair (Fleet)

3,012

Transfer from Capital Projects

(Fuel Surcharge Funds)

Generic $300 Bonus- Enterprise Performance

Incentive Program

 

109,512

 

Transfer from Gas Fund

Total General Fund

$ 136,090

 

 

 

 

Capital Projects:

 

 

Pressure Washer- Truck Wash

$ 5,339

Fuel Surcharge Fund Balance

Herlong Park Dock Renovations

4,591

Transfer from Discretionary Sales Tax

Re-roof Vista Pak Building

80,000

Transfer from Gas Fund

Transfer to General Fund- JT MOC Fuel Site Repair (Fleet)

3,012

Fuel Surcharge Fund Balance

Total Capital Projects Fund

$ 92,942

 

 

 

 

Fund

Amount

Source

Gas:

 

 

Transfer to Capital Projects- Re-roof Vista Pak Building

$   80,000

Fund Balance

Generic $300 Bonus- Enterprise Performance

Incentive Program

 109,512

Fund Balance

Total Gas Fund

$ 189,512

 

 

 

Water:

 

 

Demolition of Water Admin Bldg & Parking Lot

$ 14,550

Fund Balance

Renewal & Replacement Repairs

30,000

Renewal & Replacement

Waukesha Generator at 5th St Water Plant Repair

39,170

Renewal & Replacement

Total Water Fund

$ 83,720

 

 

 

 

Wastewater:

 

 

Renewal & Replacement Repairs

$ 30,000

Renewal & Replacement

Total Wastewater Fund

$ 30,000

 

 

 

Discretionary Sales Tax:

 

 

Transfer to Capital Projects- Herlong Park Dock Renovations

$ 4,591

Fund Balance

Total Discretionary Sales Tax Fund

$ 4,591

 

 

 

 

 

 

 

Options:        

  1. Adopt the attached ordinance amending the fiscal year 2010-11 budget for the General, Capital Projects, Gas, Water, Wastewater, and Discretionary Sales Tax Funds, or

 

  1. Such other action as the City Commission may deem necessary.

 

 

 

 

Fiscal Impact: 

The following funds will increase/decrease as seen below:

 

 

FUND

FY 2011

ADOPTED

 

CHANGE

FY 2011

AMENDED

General

23,884,399

136,090

24,020,489

Stormwater

3,351,021

-0-

3,351,021

Greater Leesburg CRA

622,429

-0-

622,429

Carver Heights CRA

1,445,297

-0-

1,445,297

Hwy 441/27 CRA

8,448,067

-0-

8,448,067

Debt Service

1,689,539

-0-

1,689,539

Capital Projects

2,598,778

92,942

2,691,720

Electric

82,364,616

-0-

82,364,616

Gas

10,821,108

189,512

11,010,620

Water

14,585,402

83,720

14,669,122

Wastewater

10,401,508

30,000

10,431,508

Communications

1,554,568

-0-

1,554,568

Solid Waste

3,627,791

-0-

3,627,791

Police Pension

863,445

-0-

863,445

Fire Pension

1,394,669

-0-

1,394,669

General Employees Pension

2,415,000

-0-

2,415,000

Health Insurance

5,286,102

-0-

5,286,102

Workers’ Compensation

625,321

-0-

625,321

Discretionary Sales Tax

1,748,255

4,591

1,752,846

Gas Tax

1,130,772

-0-

1,130,772

Building Permits

414,473

-0-

414,473

Police Forfeiture

14,000

-0-

14,000

Police Education Receipts

10,350

-0-

10,350

Magnolia Townhomes

                   171,273

                                -0-

                         171,273

Total

$179,468,183

$536,855

$180,005,038

 

Submission Date and Time:    1/19/11 4:23 PM____

 

Department: __Finance_____________

Prepared by:  __Brandy McDaniel__                     

Attachments:  Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Newspapers:

_________________________________                                                    

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head _JB______

 

Finance  Dept. ____JB__________                                     

                              

Deputy C.M. _______________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

 

 

 

 

 

 

 

 

ORDINANCE NO.____________________

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2010-11 BUDGET FOR THE GENERAL, CAPITAL PROJECTS, GAS, WATER, WASTEWATER, AND DISCRETIONARY SALES TAX FUNDS FOR THE FIRST QUARTER; AND PROVIDING AN EFFECTIVE DATE.

 

          WHEREAS, the City Commission of the City of Leesburg Florida, adopted a budget for Fiscal Year 2010-11 on September 27, 2010, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

 

          WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2010-11 to provide funds for various projects as adopted at City Commission meetings, and

 

 

          WHEREAS, such action was not anticipated in the original 2010-11 annual budget;

 

          NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

 

SECTION I.

 

 

        Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2009-10 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2010-11 for the City of Leesburg, Florida:

 

 

GENERAL FUND

 

ESTIMATED REVENUES AND OTHER RECEIPTS

 

Contributions & Donations

1,480

 

Federal Grant

22,086

 

Other Financing Sources:

 

  Transfer from Gas Fund

109,512

 

  Transfer from Capital Projects Fund

3,012

 

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

136,090

 

 

PROPOSED APPROPRIATIONS

 

General Government

112,524

 

Public Safety

23,566

 

TOTAL PROPOSED APPROPRIATIONS

136,090

 

 

 

 

CAPITAL PROJECTS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

  Transfer from Gas Fund

80,000

  Transfer from Discretionary Sales Tax Fund

4,591

  Fund Balance- Fuel Surcharge

8,351

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

92,942

PROPOSED APPROPRIATIONS

General Government

85,339

Culture/Recreation

4,591

Non Expenditures:

  Transfer to General Fund

3,012

TOTAL PROPOSED APPROPRIATIONS

92,942

GAS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

  Fund Balance

189,512

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

189,512

PROPOSED APPROPRIATIONS

Non-Expenditures:

  Transfer to Capital Projects

80,000

  Transfer to General Fund

109,512

TOTAL PROPOSED APPROPRIATIONS

189,512

WATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

  Renewal & Replacement

69,170

  Fund Balance

14,550

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

       83,720

PROPOSED APPROPRIATIONS

Physical Environment

83,720

TOTAL PROPOSED APPROPRIATIONS

       83,720

 

WASTEWATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Renewal & Replacement

30,000

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

30,000

PROPOSED APPROPRIATIONS

Physical Environment

        30,000

TOTAL PROPOSED APPROPRIATIONS

30,000

DISCRETIONARY SALES TAX FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Fund Balance

4,591

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

        4,591

PROPOSED APPROPRIATIONS

Non-Expenditures:

  Transfer to Capital Projects Fund

4,591

TOTAL PROPOSED APPROPRIATIONS

4,591

 

ALL FUNDS

ESTIMATED REVENUES AND OTHER RECEIPTS

Contributions & Donations

1,480

Federal Grant

22,086

Other Financing Sources:

     Renewal & Replacement

99,170

     Transfers from Other Funds

197,115

     Fund Balance Appropriated- Fuel Surcharge

8,351

     Fund Balance Appropriated

208,653

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS

        536,855

ALL FUNDS

PROPOSED APPROPRIATIONS

General Government

197,863

Physical Environment

        113,720

Public Safety

23,566

Culture & Recreation

         4,591

Non- Expenditures:

  Transfer to Other Funds

197,115

TOTAL PROPOSED APPROPRIATIONS

536,855       

 

SECTION II.

          This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

          PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the ______ day of February, 2011.

 

 

Mayor

ATTEST:

 

 

 

 

 

 City Clerk