 |
AGENDA MEMORANDUM
Meeting Date: January 24, 2011
From: Brandy McDaniel, Budget Manager
Subject: Ordinance amending the fiscal year 2010-11 Budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax and Gas Tax Funds for carryovers from fiscal year 2009-10.
Staff recommends adoption of the attached ordinance amending the fiscal year 2010-11 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax, and Gas Tax Funds for the carryovers from fiscal year 2009-10.
Analysis:
As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission.
This budget adjustment includes purchase orders that were issued prior to September 30, 2010, and the amounts were not included in the original budget for 2010-11, as well as projects not completed last fiscal year.
General Fund (G.F.): Funding Source
Attorney Fees (City Attorney) $ 18,893 Fund Balance
Copies of Personnel Policy (HR) 4,500 Fund Balance
Leadership Development Series (HR) 9,000 Fund Balance
Online Utility Exchange (IT) 7,300 Fund Balance
System Recovery Annual Maint (IT) 3,000 Fund Balance
Itron Hardware/Software Maint (IT) 4,444 Fund Balance
One Solution Training (IT) 10,000 Fund Balance
Email Archiving Project (IT) 37,039 Fund Balance
IVR (IT) 101,500 Fund Balance
Fire Department EMS Grant (IT) 11,844 Fund Balance
Dispatch Computer Console Grant (IT& PD) 19,701 Federal Grant
Byrne Grant (IT & PD) 19,079 Federal Grant
BARR Group (Airport) 65,000 Fund Balance
Windsock/Windcone (Airport) 13,219 State Grant/Fund Balance
Embry Riddle (Airport) 15,000 Fund Balance
Obstruction Survey (Transfer to Capital Projects) 1,051 Fund Balance
Ammunition (PD) 1,290 Fund Balance
Byrne Grant- Door & OT (PD) 12,809 Federal Grant
Digital Equipment Grant (PD) 27,388 Federal Grant
Byrne Overtime Grant (PD) 104,730 Federal Grant
COPS Grant (PD) 14,438 Federal Grant
State Homeland Grant for Training (FD) 9,000 Federal Grant
Explorers Program (FD) 500 Contributions/Donations
Failure Analysis on Generator #3020 (Fleet) 3,466 Fund Balance
Solid Waste Truck (Fleet) 208,800 Fund Balance
Police Cruisers (7) (Fleet) 151,193 Fund Balance/LOOP
Replace Carver Sidewalks (Streets) 12,460 Fund Balance
City Hall Elevator (PW Facilities) 50,000 Fund Balance
Demolition (Housing) 17,096 Fund Balance
Total General Fund $ 953,740
Stormwater Fund:
Southwest Design Build Scope $ 10,435 Fund Balance
Tally Basin 178,474 Fund Balance
Enclose Ditch Lines/ Birchwood 27,493 Fund Balance
Griffin Rd Church Drainage 38,186 Fund Balance
Lake Lorraine Tussock & Veg Removal 75,000 Fund Balance
Basin Study Lake Hollywood 158,865 Fund Balance
Whispering Pines Monitoring 46,021 Fund Balance
Hollywood Outfall 454,645 Fund Balance & State Grant
Childs Street Drainage 10,090 Fund Balance
Total Stormwater Fund $ 999,209
Greater Leesburg CRA Fund:
Phase II Streetscape Design $ 200,000 Fund Balance
Total Greater Leesburg CRA Fund $ 200,000
Carver Heights CRA Fund:
Beecher Street Property Improvements $ 11,672 Bond Proceeds
Beecher Street Property Furn/Equipment 2,701 Bond Proceeds
Business Dev Grant Program 105,000 Bond Proceeds
Housing Rehabilitation Program 100,000 Bond Proceeds
Demolition Program 15,000 Bond Proceeds
First Time Homebuyer DPAP 31,178 Bond Proceeds
Underground Utility Lines 50,000 Bond Proceeds
Entrance Improvements 120,000 Bond Proceeds
Park Improvements 274,000 Bond Proceeds
Land Purchases 444,654 Bond Proceeds
Total Carver Heights CRA Fund $ 1,154,205
Hwy 441/27 CRA Fund:
Communications Relocation $ 93,268 Bond Proceeds
Electric Relocation 5,744,711 Bond Proceeds
Mast Arms 1,522,218 Fund Balance & Bond Proceeds
Sign Grant Program 150,000 Fund Balance
Total Hwy 27/441 CRA Fund $ 7,510,197
Capital Projects Fund:
Security Improvements $ 172,526 State Grant
Runway 13/31 Phase IV Taxiway A Mitigation 161,473 Federal & State Grant, LOOP
Obstruction Survey 42,019 Federal & State Grant, General Fund
Fund Balance
Furniture Country Re-roof 65,684 Gas Fund
Thomas Ave Sidewalks 40,426 Gas Tax
Lake Pointe Circle 33,268 LOOP
Childs Street Road Rebuild 79,925 Gas Tax
McCormack St Road Rebuild 74,495 Gas Tax
Transportation 1,000,000 Bond Proceeds
Hwy 441 Streetscape Phase II 1,700 LOOP
Employee Wellness Center 123,961 Health Insurance Fund
Herlong Park Dock Renovations 16,096 LOOP
Total Capital Projects Fund $ 1,811,573
Electric Fund:
SGIG Grant Professional Services $ 10,228 Fund Balance
Separation Study for Fruitland Park 9,973 Fund Balance
AMI Selection Project 44,653 Fund Balance
Substation Maintenance 2,310 Fund Balance
Substation Circuit Breaker 597 Fund Balance
Airport Substation Batteries 14,926 Fund Balance
Meters 16,172 Fund Balance
Underground Carver Heights 250,000 Fund Balance
Powersecure 19,817 Fund Balance
Reconducturing 1,708,000 Bond Proceeds & Renewal &
Replacement
Hwy 441/27 CRA Relocation 5,744,711 Hwy 441/27 CRA
Distribution Lines 2,157,709 Bond Proceeds
Subdivisions 52,923 Bond Proceeds
Substation-Rewind Airport Transformer 808,399 Bond Proceeds & Renewal &
Replacement
Total Electric Fund $ 10,840,418
Gas Fund:
Miscellaneous Mains 32,745 Bond Proceeds
Arlington Ridge Main 100,000 Bond Proceeds
Water Plant to 470 Main 1,865,999 Bond Proceeds
Furniture Country Re-Roof (Capital Projects) 65,684 Fund Balance
Bentley Ridge 79,445 Developer Contributed
Hidden Harbor 38,728 Developer Contributed
Lake Griffin Townhomes 113,020 Developer Contributed
Total Gas Fund $ 2,295,621
Water Fund:
Consumptive Use Permitting $ 801 Fund Balance
Water Conservation Plan Development 8,864 Fund Balance
Plantation Wetland Monitoring 4,160 Fund Balance
Annual Wetland Monitoring 59,000 Fund Balance
Coquina Coast Ph 2A 442,933 Fund Balance
Hwy 441 Perkins to Griffin 371,130 Bond Proceeds
SR 44 (LRMC/Marina Ext.) 250,000 Bond Proceeds
Miscellaneous Mains/ Hydrants 1,228,645 Bond Proceeds
Plantation WTP 53,830 Bond Proceeds
Hypochlorite Conversion- 5 plants 32,512 Bond Proceeds
Highland Lake WTP 3,515,138 Bond Proceeds
Miscellaneous Plant & Storage 214,634 Bond Proceeds
Arlington Ridge/Legacy Connection 6,612 Bond Proceeds
City Core System 21,022 Bond Proceeds
Total Water Fund $ 6,209,281
Wastewater Fund:
Canal St Warranty $ 1,443 Fund Balance
Canal St WWTF Permit Renewal 3,033 Fund Balance
Sodium Hypochlorite Supply 3,477 Fund Balance
Motor Repair 2,082 Fund Balance
Headworks Pump Station 168,901 Bond Proceeds
Plantation Master Lift Station 10,236 Bond Proceeds
Total Wastewater Fund $ 189,172
Communications Fund:
Miscellaneous Service Equipment $ 5,510 Fund Balance
Dead River Road Reroute 13,709 Fund Balance
Water Tank Generator 1,500 Fund Balance
Net Enforcer & Router 13,000 Fund Balance
Hwy 441/27 CRA Relocation 93,268 Hwy 441/27 CRA
Total Communications Fund $ 126,987
Health Insurance Fund:
Basic Medical Supplies- Wellness Center $ 9,000 Fund Balance
Med. & Pharm Supplies-Wellness Center 8,000 Fund Balance
Employee Wellness Center (Capital Projects) 123,961 Fund Balance
Total Health Insurance Fund $ 140,961
Discretionary Sales Tax Fund (LOOP):
Police Cruisers (General Fund-Fleet) $ 87,003 Fund Balance
Rw 13/31 Phase IV Taxiway A Mitigation
(Capital Projects) 4,038 Fund Balance
Lake Pointe Circle (Capital Projects) 33,268 Fund Balance
Hwy 441 Streetscape Phase II (Capital Projects) 1,700 Fund Balance
Herlong Park Dock Renov (Capital Projects) 16,096 Fund Balance
Total Discretionary Sales Tax Fund $ 142,105
Gas Tax Fund:
Thomas Ave Sidewalks (Capital Projects) $ 40,426 Fund Balance
Childs Street Road Rebuild (Capital Projects) 79,925 Fund Balance
McCormack St Road Rebuild (Capital Projects) 74,495 Fund Balance
Total Gas Tax Fund $ 194,846
Options:
- Adopt the attached ordinance amending the fiscal year 2010-11 budget for the General, Stormwater, Greater Leesburg CRA, Carver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Health Insurance, Discretionary Sales Tax, and Gas Tax Funds, or
- Such other action as the City Commission may deem necessary.
Fiscal Impact:
The following funds will increase as seen below:
|
FUND |
FY 2011 ADOPTED |
CHANGE |
FY 2011 AMENDED |
|
General |
22,930,659 |
953,740 |
23,884,399 |
|
Stormwater |
2,351,812 |
999,209 |
3,351,021 |
|
Greater Leesburg CRA |
422,429 |
200,000 |
622,429 |
|
Carver Heights CRA |
291,092 |
1,154,205 |
1,445,297 |
|
Hwy 441/27 CRA |
937,870 |
7,510,197 |
8,448,067 |
|
Debt Service |
1,689,539 |
-0- |
1,689,539 |
|
Capital Projects |
787,205 |
1,811,573 |
2,598,778 |
|
Electric |
71,524,198 |
10,840,418 |
82,364,616 |
|
Gas |
8,525,487 |
2,295,621 |
10,821,108 |
|
Water |
8,376,121 |
6,209,281 |
14,585,402 |
|
Wastewater |
10,212,336 |
189,172 |
10,401,508 |
|
Communications |
1,427,581 |
126,987 |
1,554,568 |
|
Solid Waste |
3,627,791 |
-0- |
3,627,791 |
|
Police Pension |
863,445 |
-0- |
863,445 |
|
Fire Pension |
1,394,669 |
-0- |
1,394,669 |
|
General Employees Pension |
2,415,000 |
-0- |
2,415,000 |
|
Health Insurance |
5,145,141 |
140,961 |
5,286,102 |
|
Workers’ Compensation |
625,321 |
-0- |
625,321 |
|
Discretionary Sales Tax |
1,606,150 |
142,105 |
1,748,255 |
|
Gas Tax |
935,926 |
194,846 |
1,130,772 |
|
Building Permits |
414,473 |
-0- |
414,473 |
|
Police Forfeiture |
14,000 |
-0- |
14,000 |
|
Police Education Receipts |
10,350 |
-0- |
10,350 |
|
Magnolia Townhomes |
171,273 |
-0- |
171,273 |
|
Total |
$146,699,868 |
$32,768,315 |
$179,468,183 |
Submission Date and Time: 1/19/11 4:23 PM____
|
Department: ______________________ Prepared by: __________________ Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: __________________________ Newspapers: _________________________________ _________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. ______________
Deputy C.M. _______________ Submitted by: City Manager ___________________ |
Account No. _________________
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________ |
ORDINANCE NO._____________
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AMENDING THE FISCAL YEAR 2010-11 BUDGET FOR THE GENERAL, STORMWATER, GREATER LEESBURG CRA, CARVER HEIGHTS CRA, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, HEALTH INSURANCE, DISCRETIONARY SALES TAX, AND GAS TAX FUNDS FOR THE CARRYOVERS FROM FISCAL YEAR 2009-10; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2010-11 on September 27, 2010, which they felt was in the best interest of the citizens of the City of Leesburg, and
WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2010-11 to provide funds for various projects as adopted at City Commission meetings, and
WHEREAS, such action was not anticipated in the original 2010-11 annual budget;
NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:
SECTION I.
Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2010-11 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2010-11 for the City of Leesburg, Florida:
|
GENERAL FUND |
|
|
|
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
217,720 |
|
Contributions/Donations |
500 |
|
Other Financing Sources: |
|
|
Transfers from Other Funds |
87,003 |
|
Fund Balance Appropriated |
648,517 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
953,740 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
626,501 |
|
Transportation |
105,679 |
|
Public Safety |
203,413 |
|
Economic Environment |
17,096 |
|
Other Uses: |
|
|
Transfers to Other Funds |
1,051 |
|
TOTAL PROPOSED APPROPRIATIONS |
953,740 |
|
STORMWATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
162,500 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
836,709 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
999,209 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
999,209 |
|
TOTAL PROPOSED APPROPRIATIONS |
999,209 |
|
|
|
|
GREATER LEESBURG CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
200,000 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
200,000 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
200,000 |
|
TOTAL PROPOSED APPROPRIATIONS |
200,000 |
|
|
|
|
CARVER HEIGHTS CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds: |
1,154,205 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
1,154,205 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
1,154,205 |
|
TOTAL PROPOSED APPROPRIATIONS |
1,154,205 |
|
|
|
|
Hwy 441/27 CRA FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
7,020,254 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
489,943 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
7,510,197 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Economic Environment |
7,510,197 |
|
TOTAL PROPOSED APPROPRIATIONS |
7,510,197 |
|
|
|
CAPITAL PROJECTS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
370,929 |
|
Debt Proceeds |
1,000,000 |
|
Other Financing Sources: |
|
|
Transfers from Other Funds |
440,644 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
1,811,573 |
|
|
|
|
CAPITAL PROJECTS FUND |
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
123,961 |
|
Transportation |
1,671,516 |
|
Culture/ Recreation |
16,096 |
|
TOTAL PROPOSED APPROPRIATIONS |
1,811,573 |
|
|
|
|
ELECTRIC FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
4,033,613 |
|
Other Financing Sources: |
|
|
Renewal & Replacement |
693,418 |
|
Transfers from other Funds |
5,744,711 |
|
Fund Balance Appropriated |
368,676 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
10,840,418 |
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
10,840,418 |
|
TOTAL PROPOSED APPROPRIATIONS |
10,840,418 |
|
|
|
|
GAS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
1,998,744 |
|
Other Sources |
231,193 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
65,684 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
2,295,621 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
2,229,937 |
|
Other Uses: |
|
|
Transfers to other Funds |
65,684 |
|
TOTAL PROPOSED APPROPRIATIONS |
2,295,621 |
|
WATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
5,693,523 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
515,758 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
6,209,281 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
6,209,281 |
|
TOTAL PROPOSED APPROPRIATIONS |
6,209,281 |
|
|
|
|
WASTEWATER FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Debt Proceeds |
179,137 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
10,035 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
189,172 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
189,172 |
|
TOTAL PROPOSED APPROPRIATIONS |
189,172 |
|
|
|
|
COMMUNICATIONS FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Transfers from Other Funds |
93,268 |
|
Fund Balance Appropriated |
33,719 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
126,987 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
126,987 |
|
TOTAL PROPOSED APPROPRIATIONS |
126,987 |
|
|
|
|
HEALTH INSURANCE FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
140,961 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
140,961 |
|
|
|
|
|
|
|
|
|
|
|
|
HEALTH INSURANCE FUND (CONT.) |
|
|
PROPOSED APPROPRIATIONS |
|
|
Physical Environment |
17,000 |
|
Other Uses: |
|
|
Transfers to other Funds |
123,961 |
|
TOTAL PROPOSED APPROPRIATIONS |
140,961 |
|
DISCRETIONARY SALES TAX FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources |
|
|
Fund Balance Appropriated |
142,105 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
142,105 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Other Uses: |
|
|
Transfer to Other Funds |
142,105 |
|
TOTAL PROPOSED APPROPRIATIONS |
142,105 |
|
|
|
|
GAS TAX FUND |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Other Financing Sources |
|
|
Fund Balance Appropriated |
194,846 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
194,846 |
|
|
|
|
PROPOSED APPROPRIATIONS |
|
|
Other Uses: |
|
|
Transfer to Other Funds |
194,846 |
|
TOTAL PROPOSED APPROPRIATIONS |
194,846 |
|
|
|
|
|
|
ALL FUNDS |
|
|
ESTIMATED REVENUES AND OTHER RECEIPTS |
|
|
Intergovernmental Revenue |
751,149 |
|
Contributions/Donation |
500 |
|
Other Sources |
231,193 |
|
Debt Proceeds |
21,079,476 |
|
Other Financing Sources: |
|
|
Fund Balance Appropriated |
3,646,953 |
|
Renewal & Replacement |
693,418 |
|
Transfers to Other Funds |
6,365,626 |
|
TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS |
32,768,315 |
|
|
|
|
|
|
|
ALL FUNDS |
|
|
PROPOSED APPROPRIATIONS |
|
|
General Government |
750,462 |
|
Transportation |
1,777,195 |
|
Economic Environment |
8,881,498 |
|
Public Safety |
203,413 |
|
Physical Environment |
20,612,004 |
|
Culture & Recreation |
16,096 |
|
Other Uses: |
|
|
Transfers to Other Funds |
527,647 |
|
TOTAL PROPOSED APPROPRIATIONS |
32,768,315 |
SECTION II.
This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.
PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the _____ day of February, 2011.
______________________________
Mayor
ATTEST:
______________________________
City Clerk